Preprints, Proceedings, Copyright Conditions and Article Sharing Policy

Preprints

Preprints are the collection of accepted papers produced prior to a meeting for distribution at the meeting (note that not all Workshops produce preprints). Preprints are provided solely for the meeting participants, normally as part of the registration fee. They may be available for sale, but they must not carry an ISBN, Bar Code, cataloguing details or the words "published by...”Preprints are not a publication and should not have any mark that enables them to be cited as such”.

Preprints can take several forms including print, USB-key, CD-ROM, DVD-ROM or combinations of these depending on the size of the meeting.

Proceedings

Proceedings are the final collection of papers from an IFAC meeting. They are typically produced after the meeting such that "no-show" papers are deleted. Proceedings are the only way in which papers from IFAC meetings are published.

Proceedings from IFAC meetings are published by IFAC, in cooperation with the IFAC Publisher,on the IFAC PapersOnLine site and will be citable via an ISSN and a DOI (Digital Object Identifier), a unique industry-standard identifier assigned to every paper.

Copyright conditions

“All publication material submitted for presentation at an IFAC-sponsored meeting (Congress, Symposium, Conference, Workshop) must be original and hence cannot be already published, nor can it be under review elsewhere. The authors take responsibility for the material that has been submitted. IFAC-sponsored conferences will abide by the highest standard of ethical behavior in the review process as explained on the Elsevier webpage (https://www.elsevier.com/authors/journal-authors/policies-and-ethics), and the authors will abide by the IFAC publication ethics guidelines (https://www.ifac-control.org/events/organizers-guide/PublicationEthicsGuidelines.pdf/view).

Accepted papers that have been presented at an IFAC meeting will be published in the proceedings of the event using the open-access IFAC-PapersOnLine series hosted on ScienceDirect (https://sciencedirect.com/). To this end, the author(s) must confer the copyright to IFAC when they submit the final version of the paper through the paper submission process. The author(s) retain the right to use a copy of the paper for personal use, internal institutional use at the author(s)’ institution, or scholarly posting at an open web site operated by the author(s) or their institution, limited to noncommercial use. Any other use of the paper requires approval by IFAC.”

(Revised 02.05.2017)

Article Sharing Policy

(download pdf)

Prior to submission to an IFAC event
Authors may share their article in the following ways:

  • On the author’s personal website or their institution website
  • On institutional or funder websites if required
  • On arXiv.org
  • In the author’s own classroom use

This does not count as a prior publication.

Upon submission to an IFAC event
Authors may share or post their submitted version of the article (also known as the pre-print) in the following ways:

  • On the author’s personal website or their institution website
  • On institutional or funder websites if required
  • On arXiv.org
  • In the author’s own classroom use

The following text should be included on the first page of the posted article: “This work has been submitted to IFAC for possible publication”.

Upon acceptance to an IFAC event
If an author previously posted their submitted version of the article in any of the following locations, he or she can replace the submitted version with the accepted version and add the IFAC copyright notice (© 20XX IFAC). When the article is published, the posted version should be updated with a full citation to the original IFAC-PapersOnline publication, including DOI.

  • Author’s personal website
  • Author’s institution website
  • arXiv.org
  • Funder’s repository

The posted article must be removed from any other third-party servers.

Final published article
The author may post the final published article online, in any of the following locations:

  • Author’s personal website
  • Author’s institution website
  • Institutional or funder websites as required

There is no embargo period for such posting.
Additionally, the authors may:

  • Share copies of the final published article for individual personal use
  • Use the final published article in their own classroom
  • Use it in their own thesis or dissertation

Any other use requires permission from IFAC.
You can download the pdf document here.

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